Managing a dealership’s parts inventory is no small feat. It requires precision, time, and a deep understanding of demand trends—a combination that many parts managers wrestle with daily. But what if there was a way to simplify the process, save hours of time, and improve your inventory's performance? For Josh Watson, Parts Manager at Toyota of Olympia, we provided exactly that.

From Frustration to Freedom: A Parts Manager’s Experience

“First off, you guys are doing a fantastic job, and I appreciate all of the help I've been given over the past couple of weeks.” This feedback underscores how PartsEdge helps parts managers overcome long-standing challenges and unlock new levels of efficiency and profitability.”

This parts manager’s journey began late in the month, a timing that unexpectedly highlighted the immediate impact of the PartsEdge system. In the past, their first stock order of the month was a daunting task.

“The first stock order of the month has historically been gigantic—45-50 pages long of pretty much SPO (special-order) parts that we’ve only ordered once, ever,” he explained. “I would have to go through and delete anywhere from 250 to 300 lines just to see the actual parts I needed to order in. Then I’d have to adjust quantities because the DMS wasn’t set up to look at the demand history and give me quantities that made sense. It was a nightmare.”

With PartsEdge’s support, this manager transitioned from spending hours manually adjusting stock orders to a more streamlined process. One of the key transformations? Having 50 sources instead of 15, which aligned better with their inventory management needs.

Game-Changing Time Savings

The monthly return process—once another time-intensive headache—also became significantly more manageable.

“Having source 171 is a game changer. The fact that you guys make sure it gets to the correct source when we change the bin from SPO to 1RT or 2RT is a huge help. Now, instead of doing a manual return, I can just migrate source 171 to the return, confirm on-hand and DMS quantities, and send it. When it’s time to clear the return, I just hit clear return, and it gets sent to source 181,” 

Previously, clearing returns required manually changing the status, bin, and source for each part number—an exhausting and error-prone process. Now, it’s as simple as a few clicks, saving hours each month.

Results That Speak for Themselves

The impact of PartsEdge extends beyond time savings. By trusting the system’s automated processes and refraining from manually adjusting quantities and part lines, the manager has seen their inventory transform.

“I’ve been trusting my stock order and fought the urge to add and delete quantities and part lines. I’m seeing my depth shrink and my breadth grow. This program is working as designed, and I am so happy to have trusted the entire PartsEdge team with assisting me in managing my inventory,” 

Why Choose PartsEdge?

This client’s success story is a testament to our ability to:

• Save Time: Automated processes eliminate hours of manual work, freeing managers to focus on strategic tasks.
• Enhance Accuracy: Customizable source templates and tools ensure inventory is organized and optimized for demand.
• Improve Inventory Performance: By reducing depth and increasing breadth, dealerships can stock the right parts to meet market needs.
• Simplify Returns: Streamlined returns processes reduce stress and errors, enabling quicker turnaround.
• Provide Ongoing Support: The PartsEdge team works alongside managers to ensure the system aligns with their unique goals.

Ready to Transform Your Parts Department?

If you’ve ever felt overwhelmed by the manual labor required to manage your inventory or wished for a system that truly works for you and your true market demand, now is the time to explore PartsEdge. Like Josh Watson at Toyota of Olympia, you may find yourself wishing you had signed up years ago.

Let us help you unlock efficiency, improve profitability, and transform your parts department. Contact us today to learn more.